Description
This role involves administrative and financial tasks for the International Clearing House (ICH) function in OM.
Ministry details
1) Manage the ICH Outlook mail box
a) Review messages in the inbox
b) Respond, as appropriate, to emails and either file or leave in inbox to be dealt with later.
2) Manage Payment Requests in the ICH Caleb online site
a) Check and process payment requests for the relevant day
b) Check fund balance against payment requests to make sure funds are available
c) Check in Isabel to make sure enough of requested currencies are available.
d) If currencies are needed let ICH Manager know details
e) Export XML payment files to Isabel
f) Create PDFs for Isabel request batches and Access Payment Report for checking by second signature
g) Arrange for second signatory to check and release payments
h) Send confirmation email once payments are processed in Isabel.
3. Accounting
a) From Excel, post all payments and transfers daily
b) From bank statement, post deposits from sending offices, bank charges, interest and other transactions
c) Posting of any adjustments and corrections as needed.
4. Colleague Satisfaction
a) Attend to all matters promptly
b) Undertake all work efficiently and accurately
c) Continuously identify improvements to ICH work streams and processes
d) 'Go the extra mile’ when opportunity presents itself.
5. Integrity
a) Deal with all people courteously but honestly
b) Adhere to the policies and procedures of ICH and promptly bring any issues of non-compliance to the attention of ICH leadership
c) To act in an appropriately confidential manner with respect to all the affairs of ICH in particular and OM in general
Working hours
* Part time, normally between 4 and 6 hours per week on 1 or 2 days of the week as agreed
* Additional hours may be required in the event of abnormal circumstances or needs and as requested by the ICH Supervisor.
Qualifications
* Confidence and experience in bookkeeping and office administration
* A proven ability to work with numbers.
Experience & Skills
* Checking documentation for appropriate authorisation
* Entering data onto computerised banking or general ledger systems
* Knowledge of filing systems
* Proficient in Microsoft Excel, Word and Outlook.
Personal qualities
* Confident and outgoing
* A self-starter
* Good people skills
* Sees good administration as a ministry